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AI task manager pricing compared (2026)
AI task manager pricing in 2026: per-seat, flat, usage-credit, and free bring-your-own-key plans compared, and what each free tier covers.
AI task manager pricing is confusing because the AI cost is hidden inside different models: per-seat subscriptions, credit balances, paid add-ons, or bring-your-own keys. The headline price on a pricing page doesn't tell you what you will actually pay. This guide breaks down how each tool charges.
What to compare
- Per-seat cost. Monthly price per person for the AI features.
- AI add-on vs included. Is AI bundled, or a separate line item?
- Credits or metering. Does usage draw from a pool that can run out?
- BYO keys option. Can you bring your own keys and skip the AI charge? See the BYO guide.
- Free tier reality. Trial vs permanent? What is actually usable for free?
- Meeting recording cost. Included, add-on, or not available?
How each tool charges
Doozy
Free forever for up to five people with BYO keys. No per-seat charge, no credits. Your AI providers bill you directly at cost. Meeting recording $15/month add-on (system audio, no bot).
ClickUp
Free plan available. AI features (Brain, Super Agents) are a paid add-on on top of the base plan. No BYO keys.
Lindy
Free trial, then paid plans with monthly credits. No permanent free plan, no BYO keys. Credits can run out mid-month.
Motion
Paid plans with a free trial. AI scheduling included. No BYO keys.
Notion
AI included with paid Notion plans. No BYO keys. Meeting recording included for some plans.
Taskade
Paid plans. BYO keys on Enterprise only. Meeting recording included.
Todoist
Free plan with core features. Voice capture (Ramble) experimental. No AI execution to price.
Bond
Individual plan marked "coming soon" with unsettled pricing. No permanent free plan documented.
How to think about cost
The cheapest option depends on your team size and usage. For small teams (under five people), Doozy's BYO model is often the lowest cost because you pay only your AI provider at cost. For larger teams, bundled plans like ClickUp or Notion may be simpler even if the per-seat cost is higher.
Watch for credits that run out. Some tools meter AI usage from a pool. When the credits are gone, the agent stops working or you pay overage. BYO keys avoid this because your provider bills by actual usage, not a pre-purchased balance.
Where pricing is heading
AI task managers are splitting into two models: bundled AI (you pay a subscription that includes inference) and BYO AI (you bring your own keys and pay providers directly). The bundled model is simpler. The BYO model is cheaper and more transparent. Both are likely to coexist, but BYO is what makes genuinely free tiers possible.
Frequently asked questions
Which AI task manager is cheapest?
For small teams, Doozy with BYO keys is often the lowest cost since you pay only your AI provider.
Are there any that are truly free?
Doozy is free forever for up to five people. Most others have trials or limited free tiers.
What are AI credits?
A pre-purchased pool of AI usage. When they run out, the agent stops or you pay overage. BYO keys avoid this.
Which is cheapest for small teams?
Doozy with BYO keys: only pay your AI provider at cost.
Do any include AI for free?
Doozy includes full agent access on free with BYO keys.
What does BYO mean for pricing?
You pay your provider directly. No markup. See the BYO guide.
Is meeting recording extra?
In Doozy, system audio is included. Some competitors charge extra.
How much does Lindy cost?
$29.99/user/month with credits. See is Lindy free.
Sources
- Doozy pricing (checked 2026-09-04)
- ClickUp pricing (checked 2026-09-04)
- Lindy pricing (checked 2026-09-04)
- Motion pricing (checked 2026-09-04)
- Notion pricing (checked 2026-09-04)
- Taskade pricing (checked 2026-09-04)
- Bond pricing (checked 2026-09-04)